Privacy Policy
Last updated: April 16, 2026
1. Who we are
This website is operated by the APCS 2027 Organizing Committee for APCS 2027 (The 15th Asian Pacific Conference on Shell and Spatial Structures).
- Contact email: apcs2027official@gmail.com
2. What information we collect
We collect personal information that is needed to operate the APCS 2027 website, conference registration workflow, support channels, and connected submission workflow.
Information you provide for site accounts
- Email address
- Password
- First name and last name
- Country or region
Information you provide for registration, orders, and payment-related operations
- Billing name, billing email, billing country or region, billing address, postcode or ZIP code, and phone number
- Affiliation or institution and participant type
- Optional badge name, dietary notes, tour interest, and order notes when you choose to provide them
- Order, payment, refund, receipt, confirmation, and related operational records
Information connected to the submission workflow
The APCS 2027 workflow currently connects to a separate submission system for submission and review operations. Depending on the submission step, this may include:
- Affiliation, position, country, paper title, topic, and presentation preference
- Co-author information and uploaded submission files
- Submission identifiers, workflow status, review-related results, and post-acceptance action status needed for APCS 2027 operations
Support, technical, and operational information
- Email or other information you send when contacting the APCS 2027
- Essential technical data such as IP address, browser or device information, login or session records, security records, and backup or audit logs
3. How we use personal information
- To create and manage user accounts and authenticate access
- To process conference registration, orders, payments, refunds, receipts, confirmations, and related attendee services
- To support submission-related flows and connect conference operations across the website and the submission system
- To respond to questions, support requests, and operational issues
- To maintain website security, backups, fraud prevention, troubleshooting, service continuity, and internal records
- To comply with applicable law, accounting obligations, dispute handling, and conference administration requirements
We do not sell personal information, and we do not use personal information for unrelated advertising based on the APCS 2027 website’s current baseline operations.
4. Sharing and external services
We may share personal information only to the extent reasonably necessary to operate APCS 2027 and the connected conference workflow.
- Website and operations providers: service providers that support website hosting, backup, maintenance, security, account operations, or document generation
- Registration and payment services: systems used to process conference orders, payments, refunds, receipts, and related records
- Connected submission services: the separate submission system used for APCS 2027 submission and review workflow
- Conference operators: organizers, staff, or administrators who need access for legitimate conference operations
- Legal or safety reasons: where disclosure is required by law or reasonably necessary to protect rights, safety, service integrity, or resolve disputes
When you move to a separate submission system, payment screen, or other third-party service, that service may apply its own privacy notice or policy in addition to this website policy.
5. Cookies and similar technologies
The APCS 2027 website uses essential cookies and similar technologies that are reasonably necessary for the website to work.
- Keeping you signed in and protecting account sessions
- Supporting registration, cart, checkout, and consent-related flows
- Remembering limited preferences needed for website operation and security
Based on the APCS 2027 website’s current baseline operations, this policy does not describe analytics or advertising cookies as part of the standard public site workflow. You can control cookies through your browser settings, but disabling essential cookies may affect site functionality.
6. Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including conference operations, security, accounting, dispute handling, backup, and legal compliance.
- Account information may be retained while your account remains active and for a reasonable follow-up period as needed for support, records, and compliance
- Order, payment, refund, receipt, and related conference records may be retained for accounting, audit, operational, or dispute-resolution purposes
- Submission-related information may be retained according to the connected submission workflow and APCS 2027 operational needs
- Support communications, security records, and backups may be retained on a rotating or need-based basis for continuity, incident response, and recordkeeping
When information is no longer needed, we will delete it, de-identify it, or restrict further use as appropriate, subject to applicable law and legitimate operational needs.
7. Security
We apply reasonable administrative and technical safeguards to protect personal information. However, no website, transmission method, or storage system can be guaranteed to be completely secure.
Credit card payments for conference registration are handled through connected payment services rather than being stored in full card-number form within APCS 2027 website content systems.
8. Your rights
Depending on applicable law and the nature of the data, you may have rights to request access, correction, deletion, restriction or suspension of processing, or withdrawal of consent where consent is the legal basis for processing.
- We may ask you to verify your identity before acting on a request
- Some requests may be limited where information must be retained for legal, accounting, security, fraud-prevention, conference-administration, or dispute-handling reasons
9. Contact us about privacy
For privacy-related questions or requests, please contact the APCS 2027 Organizing Committee at apcs2027official@gmail.com. Please include enough information for us to understand your request and verify the relevant record.
10. Changes to this policy
We may update this Privacy Policy when APCS 2027 operational practices, connected services, or legal requirements change. The updated version will be posted on this page with a revised “Last updated” date.
